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Real Estate & Fund Operations

Lease lifecycle, property compliance, and fund operations — governed, AI-assisted, audit-ready

Industry Use Cases

The Challenge

What property & fund teams face today

Portfolio-wide visibility

Leases, tenants, assets, and compliance data scattered across spreadsheets and legacy systems — no single view.

AI adoption uncertainty

AI tools are proliferating but integrating them safely into fund operations — with governance and audit — is unclear.

Slow decision cycles

Lease approvals, capex requests, and tenant onboarding still routed by email — weeks when it should be days.

Regulatory & ESG pressure

Building compliance, fire safety, sustainability reporting, and ESG obligations growing — audit trails are fragmented.

Use Cases

Across property & fund operations

Lease Lifecycle

Tenant applications, credit checks, lease execution, renewals, rent reviews, and expiry management.

FormsFlowsAI

Tenant Onboarding

Self-service applications, document collection, fit-out coordination, and move-in scheduling.

FormsFlowsNotifications

Capital Expenditure

Capex requests, budget validation, multi-tier approvals, contractor engagement, and spend tracking.

ApprovalsIntegrations

Property Compliance

Fire safety, building codes, accessibility audits, and ESG assessments — scheduled, tracked, evidenced.

ChecklistsAudit

Maintenance & Work Orders

Tenant requests, contractor dispatch, SLA tracking, defect management, and close-out sign-off.

FormsFlows

Fund & Investor Reporting

NAV calculations, distribution notices, investor communications, and regulatory lodgements.

AppsNotifications
Featured Workflow

Lease lifecycle — from application to renewal

Leasing, legal, finance, and property management — all in one governed flow.

01
Tenant
Apply
Tenant completes application with financials and trade references
02
AI
Assess
Credit checks, reference validation, and risk scoring prepared automatically
03
Leasing Manager
Approve
Reviews AI-prepared tenant profile, negotiates terms, approves
04
Legal
Execute
Lease document generated, signed, and stored with audit trail
05
Property & Finance
Activate
Rent schedule set, access provisioned, renewal reminders triggered
Weeks → days. Every lease is assessed, approved, executed, and managed — in one auditable flow.
Lease Lifecycle

Who's involved — and how BPA connects them

Tenant Application · Documents Leasing Manager Review · Negotiate · Approve Legal Lease execution · Sign-off Property & Finance Rent · Access · Systems BPA — Lease Lifecycle Flow Forms Entities Flows Apps Notifications Security AI — Credit check · Risk scoring · Document extraction Supervised by leasing manager Unified Audit Trail — every action logged · ISO 27001 · tenant data isolated Credit & Reference APIs Background checks · trade references Property Management Yardi · MRI · STRATA · Custom Finance & ERP Invoicing · GL coding · payments SaaS (Azure Managed) · Dedicated (Azure Tenant) · Customer VPC (Azure)
Featured Workflow

Property compliance — scheduled, tracked, evidenced

Building managers, inspectors, compliance officers, and contractors — coordinated across the portfolio.

01
System
Schedule
Compliance audit auto-triggered by calendar or regulation change
02
Inspector
Assess
On-site checklist completed with photos, notes, and issue flagging
03
AI
Review
Analyses findings against regulations, flags non-compliance, prioritises
04
Building Manager
Remediate
Assigns issues to contractors, tracks resolution, collects evidence
05
Compliance
Certify
Sign-off recorded, certificate issued, next audit scheduled
Always audit-ready. Every inspection, issue, remediation, and sign-off in one traceable record.
Property Compliance

Who's involved — and how BPA connects them

Building Manager Schedule · Remediate Inspector On-site assessment Contractor Remediation work Compliance Officer Certify · Sign-off BPA — Property Compliance Flow Checklists Entities Flows Scheduling Notifications Documents AI — Regulation analysis · Non-compliance flagging · Prioritisation Supervised by compliance officer Unified Audit Trail — inspections · issues · remediations · certificates · ISO 27001 Regulatory Databases Building codes · fire safety · ESG Contractor Systems Work orders · scheduling · invoicing Certificate Registries Council · insurance · accreditation SaaS (Azure Managed) · Dedicated (Azure Tenant) · Customer VPC (Azure)
Why BPA

Built for the way fund operations actually work

Configuration, not code

Fund-specific forms, flows, and rules are declarative configuration — your team can read, change, and own them.

AI where it helps

Document extraction, validation, compliance checks — AI assists at the steps that slow you down. Humans approve.

Audit-ready from day one

Every action — human and AI — is logged in a unified audit trail. ISO 27001 certified. Region-specific data residency.

What BPA Delivers

Configured to your operations — not a one-size-fits-all template

BPA adapts to your specific operations through declarative configuration — entities, forms, flows, and apps tailored to how your team works.

Entities

Properties, tenants, leases, assets, compliance records, contractors — pre-modelled with relationships.

CDMPre-built

Forms

Lease applications, compliance checklists, capex requests, maintenance reports — ready to customise.

Configurable

Flows

Approval chains, scheduled audits, renewal reminders, escalation rules — pre-wired for property ops.

Configurable

Lookup Data

Asset classes, lease types, compliance frameworks, contractor categories — reference data ready to import.

JSON bundles

Apps

Portfolio dashboard, tenant register, compliance tracker, maintenance log — screens for every stakeholder.

Role-based

Security Policies

Row-level property isolation, field-level tenant masking, role-based access — governance built in.

Pre-configured
Next Steps

Let's map your property operations

  • 1. Discovery — walk us through your portfolio, operations, and current pain points.
  • 2. Walkthrough — we show you how BPA applies to your specific property and fund structure.
  • 3. Evaluation — hands-on access to explore BPA with your team.
  • 4. Next steps — we agree on scope, timeline, and how to move forward.