What a Flow is, and when you need one
This explains what a Flow does in plain terms, so you can tell whether your problem needs one.
A Flow is a set of steps that runs on its own. Something starts it, usually a form being submitted, and then it does the things you would otherwise have done by hand.
A leave request is the clearest example. Someone submits the form, and the Flow emails their manager, waits for a yes or no, emails the person back with the answer, and records the decision. Nobody had to remember to do any of it.
A quick test If you find yourself saying “and then someone has to remember to…”, that is a Flow.
You do not need a Flow to collect information. A form on its own is fine if you are happy to look at the answers yourself.
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